APRICOT Call for Presentations FAQ

• Q: When should I send my slides?
• A: As soon as possible. We accept talks as they come in. If you wait until the deadline you're less likely to be accepted...

• Q: Who is the audience?
• A: People with experience operating Internet infrastructure.

• Q: Can I send a paper?
• A: No. We review presentation slides only. We don't read or evaluate papers.

• Q: How long should my technical talk be?
• A: Technical talks are usually 20-25 minutes long, including Q&A.

• Q: How many slides should my technical talk have?
• A: As many as you need, but remember your time limit. 50 slides is probably too many for a 20-25 minute talk.

• Q: How long is a tutorial?
• A: Standard tutorials are 90 minutes or 180 minutes long. Talk to us if yours is longer.

• Q: What if my talk or tutorial isn't highly technical?
• A: Submit it anyway. If the topic is relevant or interesting to the Internet operations community, it will still be considered.

• Q: Do I need to attend in person?
• A: Yes. This is an in-person conference.

• Q: Is there financial support for speakers?
• A: Speakers receive complimentary registration to access the APRICOT conference days, but no travel support is offered by the conference. If your talk is accepted early, external organisations may be able to help.

• Q: Can I submit more than one proposal?
• A: Yes. You can submit multiple talks or tutorials. In most cases only one will be accepted.

• Q: Who reviews the submissions?
• A: The APRICOT Programme Committee - a group of volunteers drawn from the Asia-Pacific Internet operations community.

• Q: What happens after I submit?
• A: You'll receive confirmation of the submission by email. The Programme Committee will review your proposal and may contact you with questions or feedback. Accepted speakers will receive instructions about registration, session logistics and deadlines.

• Q. How do I upload my updated slides to the submission portal without creating a duplicate submission?
• A: The user login of the portal lists the presentations proposed for APRICOT. Simply click on the "pen" button which allow you to edit and update your presentation proposal. Please do not create a new submission for updated slides as this will delay the review process.

• Q: Do I need to submit finalised slides or can they be in draft form?
• A: As long as the slide deck is in a sufficient form to allow the PC understand the topic and content, it will be sufficient for them to review and provide constructive feedback. Please be aware that the deck will need to be finalised before the PC will accept it.

• Q: Will the PC be willing to help me improve my presentation?
• A: Yes, a PC member will volunteer to support an author to help explain PC feedback, help improve the content and flow of any proposed presentation.

• Q: Can I promote my business or services in my presentation?
• A: No. Presentations must be non-commercial and focus on sharing technical knowledge and operational experience. All marketing and sales-focused content is strictly prohibited. While you may acknowledge your employer, the presentation itself should not be used as a platform for promotion.

• Q: Will my session be recorded and published?
• A: Yes, by submitting a presentation, you agree to allow APRICOT to record your talk and publish the video and your presentation slides on the conference website and other platforms for public viewing.

• Q: Is there a Code of Conduct?
• A: Yes. All speakers and attendees are expected to adhere to the APRICOT Code of Conduct. It is a condition of participation and helps ensure a respectful and inclusive environment for everyone.

• Q: Who should I contact if I have questions?
• A: For any questions about the Call for Presentations or the programme, please contact the APRICOT Programme Committee Chairs at pc-chairs(at)apricot(dot)net

• Q: What file format should my slides be in?
• A: PDF is strongly preferred during the review process. PowerPoint, OpenOffice or Keynote is required for presentation at the conference, and we will convert slides to PDF for publication on the website.

• Q: Can I update my slides after acceptance?
• A: Yes. You can submit updated slides up until the final deadline. Only minor changes/improvements are permitted.

• Q: Do I need to use the APRICOT slide template?
• A: No template is required. If you'd like one for consistency, an optional template is available on request.

• Q: What AV equipment is provided?
• A: A projector, podium microphone, speaker laptop HDMI/USB-C connections, and a clicker. If you need anything special, let us know early. Tutorial presenters are expected to bring their own laptop.

• Q: Can I present remotely if something unexpected happens?
• A: Remote presentations are generally not accepted. Exceptions may be made only in extraordinary circumstances. It is prefered that speakers who face this situation find a suitable replacement to give their presentation.

• Q: What language should I present in?
• A: English is the conference language. Slides and spoken delivery should be in English.

• Q: Can I present jointly with someone else?
• A: Yes. Co-presenters are welcome, but please indicate this in your presentation proposal. Co-presenters do not receive complimentary registration.

• Q: What kind of submissions are usually accepted?
• A: Practical, experience-based talks related to building, operating, automating, securing, scaling, or governing Internet infrastructure. Vendor-neutral content is strongly preferred.

• Q: When will I know if my talk has been accepted?
• A: The Programme Committee reviews continuously and holds weekly review meetings of the full PC. Most decisions are communicated within 2-4 weeks of submission.

• Q: Who will inform me whether my talk has been accepted or not?
• A: You will receive a system generated email from the presentation review system, from the APRICOT PC Chairs, indicating whether the presentation was accepted or not.
  • If your presentation is accepted, you MUST respond as quickly as possible to confirm that you will participate at APRICOT otherwise your presentation will not be included in the programme.
  • If your presentation is not accepted, the PC Chairs will include a summary of the PC feedback as to why it was not accepted.

• Q: Will I receive feedback if my talk is not accepted?
• A: The Programme Committee assigns a volunteer to share the PC feedback and work with the submitter on the proposed talk. In the event that the presentation cannot be brought up to the standards required by the PC, feedback will be provided as to why it was not accepted.

• Q: How should I handle sensitive or confidential information?
• A: Please ensure your presentation includes only information that can be publicly shared, as all talks and slides are recorded and published.

• Q: Can I submit a panel idea?
• A: Yes. Panels are welcome, but submissions should include the topic, proposed questions, proposed panel members and chair, and the perspective each speaker will bring.

• Q: Can I submit a lightning talk?
• A: Lightning talks are not part of the CFP and are usually organised separately on-site.

• Q: Can I do a live demo?
• A: Live demos are discouraged, and presenters are encouraged to pre-record any demo they wish to make. Internet connectivity at conferences can vary, and demos should work offline if needed.

• Q: I received an email from someone claiming to be from the APRICOT Programme Committee, how do I verify that this is a legitimate contact?
• A: The official list of the APRICOT Programme Committee for any specific year can be found on the event website in question. For example, the PC members for APRICOT 2026 can be found at https://2026.apricot.net/programme/committee

• Q: Do conference speakers receive complimentary registration for attending APRICOT?
• A: Yes, accepted conference speakers for main session conference talks or tutorials as published in the Presentations page receive complimentary registration. Delegates contributing to NOG Reports, Panel Discussions, Lightning Talks, or are co-presenters for a conference presentation do not receive complimentary registration.

• Q: Are there grants available to assist speakers with participating at APRICOT?
• A: Apart from the complimentary registration, the only other avenue of support from APRICOT is via the APRICOT Fellowship Programme, which has its call for applications open in the October prior to APRICOT taking place. Being a not-for-profit industry event, APRICOT is unable to fund speaker travel or accommodation.

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